Privacy Policy

Privacy Policy for Up and Running Physical Therapy

At Up and Running Physical Therapy, we are committed to protecting the privacy and confidentiality of patient information. This Privacy Policy outlines the types of personal information we collect, how we use and safeguard it, and the choices you have regarding your information.

1. Collection of Information:

We collect personal information from patients and clients in order to provide quality physical therapy services. This information may include:

• Name
• Contact information (address, phone number, email)
• Date of birth
• Medical history
• Treatment records

2. Use of Information:

We use the information collected for the following purposes:

• Providing physical therapy services
• Communicating with patients regarding appointments, treatments, and follow-ups
• Processing payments 
• Maintaining accurate medical records
• Improving our services and customer experience
• Complying with legal and regulatory requirements

3. Disclosure of Information:

We do not disclose patient information to third parties without consent, except in the following circumstances:

• To healthcare providers involved in the patient’s treatment
• When required by law or legal process
• To protect the safety and well-being of patients or others

4. Security Measures:

We employ security measures to protect patient information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of sensitive data
• Secure storage systems
• Access controls and authentication protocols
• Regular security assessments and updates

5. Your Choices:

Patients have the right to:

• Access their personal information
• Request corrections to inaccurate information
• Opt-out of certain communications
• Withdraw consent for the use or disclosure of their information

6. Children’s Privacy:

We do not knowingly collect personal information from children under the age of 18 without parental consent. If we become aware that we have collected information from a child without parental consent, we will take steps to remove the information promptly.

7. Changes to this Privacy Policy:

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify patients of any significant changes and obtain consent if required by law.

8. HIPAA Compliance:

Up and Running Physical Therapy is fully committed to complying with the Health Insurance Portability and Accountability Act (HIPAA) and its regulations. As such, we adhere to the following principles:

• Protected Health Information (PHI): We understand the sensitive nature of Protected Health Information (PHI) and take extensive measures to ensure its confidentiality, integrity, and availability.
• Privacy Practices: We maintain comprehensive privacy practices to safeguard PHI, including but not limited to the implementation of administrative, physical, and technical safeguards.
• Authorized Use and Disclosure: PHI is only accessed, used, or disclosed as permitted by HIPAA regulations and with patient consent, except when required by law or permitted under HIPAA for treatment, payment, or healthcare operations.
• Business Associate Agreements: We enter into Business Associate Agreements (BAAs) with any third-party entities that may have access to PHI to ensure they uphold the same level of protection and security.
• Breach Notification: In the event of a breach of unsecured PHI, we will promptly notify affected individuals, the Department of Health and Human Services (HHS), and any other required parties in accordance with HIPAA requirements.
• Patient Rights: Patients have the right to access their PHI, request amendments to inaccuracies, obtain an accounting of disclosures, and request restrictions on certain uses or disclosures, among other rights granted under HIPAA.
• Training and Awareness: Our staff undergo regular training and awareness programs to ensure they understand their responsibilities under HIPAA and maintain compliance with its regulations.
• Compliance Monitoring: We conduct regular audits and assessments of our HIPAA compliance practices to identify any areas for improvement and ensure ongoing adherence to HIPAA standards.
• HIPAA Officer: We designate a HIPAA Privacy Officer responsible for overseeing HIPAA compliance efforts, addressing inquiries and concerns related to PHI, and serving as the point of contact for regulatory authorities.

By incorporating these HIPAA compliance measures into our privacy practices, Up and Running Physical Therapy aims to protect the confidentiality and privacy of patient health information while upholding the highest standards of ethical and legal conduct.

9. Contact Us:

If you have any questions or concerns about our Privacy Policy or the handling of your personal information, please contact us at:

Up and Running Physical Therapy

1015 W Horsetooth Rd, Suite 206 Fort Collins Colorado

(970) 480-7705‬

info@upandrunningpt.com

By using our services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.